Activity or Part Manager
Purpose: The part manager/activity manager provides the users with a way to create a catalogue of parts/items and activities that can be associated to inspection criteria/templates. Furthermore, this module allows the users to create bill of materials for parts and activities that provides traceability for any materials used during part/item and activity inspections.
Create Part/Item or Activity
Part: An item or tangible asset that can touched. Eg. Dry Flower, Nutrient, cleaning solution.
Activity: A process that takes place. Eg. Nutrient tracking, process change over, routine sanitation, plant production form, climate verification.
Status: Active identifies the part / activity as available for use. Inactive hides the part / activity from being able to be used ( archives the item).
Finished: Identifies is this part/activity should be inspected in the part or activity inspections. If the part is not finished, it will only be available for receiving inspection inspections. Only finished parts/items and activities can have a bill of material.
Part/Activity Name: Title of the item; Eg. Nutrient and Pesticide tracking.
Part/Activity Number: This is a number used to associate your SOP number/form number. Eg. PRO-01-004. This can also be used to tack SKU numbers and identification numbers for parts/items.
Parent Part/Activity: This creates a parent / child relationship with other parts/ activities in the system. This will create part families that will allow for part families analytics on the defect rate graph located on the dashboard.
Revision level and Date: Track the revision level and date of the parts/items and activities.
Current Lot/Batch or Add New: This conveys the current active lot number for that part / item. This function also allows the users to load in another batch/lot number that should be available for consumption.
Supplier: Allows the user to create a relationship with a supplier. If supplier is selected in receiving inspection, the list of associated parts in the part manager will be made available.
Template: This option allows the users to associate a template with an item/ part in the system or an activity.
Customer: Allows the user to associate items in the part manager with a customer that has ordered them.
Equipment: Allows the user to create a relationship between the item in the part manager and a piece of equipment needed for it.
Department: Allows the user to create a relationship with a department (list located in document module).
Units and Density (only applicable for use as part manager):
Unit Type: Identifies the type of unit the part will be measured with; length, mass, volume or units.
Unit of Measure: Identifies the unit of measure the part will be measured with; ml’s, grams, meters, etc.
Density: This provides a calculation for products that have both a mass and volume impact on the finished product or receiving inspection. For example. Part abc has a density of 1.26 grams to ml’s. This will allow the user to receive a product in both mass or volume in receiving inspection and have it normalize back to its master unit of measure. Furthermore, this also provides the users with the ability to have duel bill of materials for their products.
Acceptance Ratio: Provides a default acceptance ratio for all inspected samples in an individual inspection. This can be overridden once setting up a new inspection.
For example: if the acceptance ratio is set for 75%. If 4 of the 5 samples pass, then the inspection will show as passed. But if in the same inspection, 3 of the samples pass, then the inspection will show as failed and prompt the users to create and CAPA.
Bill of Material: this is where the users can link in B.O.M items /parts and quantities associated to the finished part or activity. The total B.O.M quantities should add up to 1 of the master unit of measure for the finished product. Activities can also have B.O.M (to track additive and other consumables associated to the inspection).